For our client, a leading international mining organisation in West Africa, we are looking for an experienced and qualified Site Procurement Manager.
Reporting to the Site Manager, the Site Procurement Manager is responsible to manage, direct, control and co-ordinate the site procurement, contracts administration, and expediting functions of services, equipment, plant & materials, and construction contracts for the project obtaining optimum performance in regard to cost, technical requirements, quality and delivery to satisfy project budgets and schedules.
Functional responsibilities :
Overview and Control of Field Procurement Functions.
Manages the process of procurement of owner supplied equipment and erection/installation contracts.
Leads the process of setting procurement and expediting procedures in conformance with client and project requirements.
Ensures procedures are implemented and adhered to.
Establishes and maintains a consolidated database for bidders, suppliers and contractors.
Maintains internal and external peer contacts and keeps abreast of new developments for the purpose of improving the procurement system during the course of the project.
Provides functional direction and advice on all procurement issues, including formulation and administration of purchase orders and contracts.
Provides guidance to Site Buyers and Site Expeditors in the performance of their duties.
Interprets and advises Site Management and staff on commercial and legal aspects of tenders and purchase orders/contracts.
Prepares reports and updates on the status of scheduled deliveries, all procurement activities from site and the Home Office, advises Site Management and recommends corrective actions when required.
Establishes levels of Procurement Authority, and delegates roles and responsibilities and reporting lines.
Arranges the preparation of standard project specific contract attachments plus commercial and general conditions for the various types of procurement packages required to satisfy the project scope of work.
Establishes and ensures efficient operation of the systems required for the following site procurement functions : pre-qualification, document preparation, enquiry issue, bid receipt, assessment co-ordination, negotiations and recommendation for award.
Reviews all bid documentation prior to issue for contractual correctness, presentation and conformity with project requirements.
Manages the site compilation of specific contracts and purchase orders.
Prior to issue of a letter of award or purchase order, checks all referenced or summarised documentation for completeness, and the content for contractual integrity.
Ensures all documentation and interaction with the client and contractors/suppliers is correct, ethical and legal.
Controls and coordinates transport of off site orders to site if not the responsibility of a contractor.
Reviews quality plans prepared by suppliers/contractors and ensures compatibility with Project procedures and requirements.
Controls and co-ordinates quality inspection and expediting of off-site orders using either in-house expertise or external consultants/contractors.
Reviews and oversees responses to all extra work or contractual claims made by vendors and suppliers.
Assists in dispute resolution, advises and provides input to other project groups on the handling and response to on site claims made by suppliers and vendors.
Manages warranty issues for the contracts in conjunction with site personnel.
Required experience and qualifications :
Engineering or Business Degree and/or 15 years experience in domestic and international procurement activities with at least 5 years in a senior management position.
Experience in a site or office project procurement manager role on multi-discipline projects worldwide.
Detailed knowledge of contract law and its interpretation.
Thorough experience in contract formulation, negotiation, and negotiation strategies.
Understanding of procurement strategies and their compliance with local, national and international guidelines.
Thorough knowledge of Corporate policies and procedures.
Thorough understanding of material deliverables as related to Project needs and their integration into project control tools.
Experience and knowledge of working the Worldwide Global Procurement Market.
In depth understanding of expediting, purchasing, inspection, traffic and logistics, customs requirements, warehousing, material management programs, reconciliation, E purchasing, and the ability to raise a comprehensive set of global Procedures to be used on Projects worldwide.
Development and Mentoring of people skills and abilities.