Logistics Administrator – Middle East

Details

The Position :

• Our client is a leading diver­si­fied natu­ral resources produ­cer with inte­gra­ted mining, proces­sing, energy, logis­tics and marke­ting operations.
• The posi­tion will be based in the Dubai office, with a close working rela­tion­ship with the Democratic Republic of Congo and Zambia.

Responsibilities :

• Communicate with the plant loading team and trans­por­ter for loading of the cargo ; moni­tor the move­ment to the Border. Once the mate­rial crosses the border and all purchase docu­ments are in place and recon­ci­led with the finance team. The stock needs to be upda­ted into the ERP system.
• Daily moni­to­ring of the trucking reports any delays are to be repor­ted imme­dia­tely to the concer­ned teams.
• Daily commu­ni­ca­tion with Warehouses for new stock arrivals.
• Ensure that stock in the ERP system is repor­ted and recon­ci­led with its current desti­na­tion (Warehouse, Transit).
• Reconcile the Warehouse weights with the loading weights, report variances to the plant on a month basis.
• Daily commu­ni­ca­tion with the sales team, review the sales contracts and discuss the monthly deli­very schedule.
• Once the cargo is in the ware­house report the tonnage and grades to the sales team.
• On the instruc­tion of the sales team release the cargo in the ERP system and then recon­cile stocks with the warehouse.
• Review and Monitor the supplier agree­ments, use the suppler rates as vali­da­tion when booking the supplier invoices into the ERP system.
• Discuss with the supplier for rene­wal rates quar­terly or annual, request quotes from compe­ti­tors, and prepare a compa­ri­son to Operations mana­ger for appro­val. Ensure that supplier rates are upda­ted in the Logistics cost template.
• Reconcile stocks on a weekly and monthly and report to mana­ge­ment the Volume, Grade and Location.
• Arrange the Insurance Declaration for the purcha­sed cargo.
• Collect and book all vendor invoices against the move­ments in the ERP system, pass to sales team for Sales Order vali­da­tion. Once all is collec­ted pass to finance for payment.

Requirements – Qualification and Skill :

• Practical know­ledge of logis­tics (trucks, vessels, ware­houses), sales admin support (contracts, invoices), MS Excel of a high level (Pivot, Vlookup, match, index).
• Experience of Logistics Administration in an International environment.
• Experience of working in Mining or Logistics sector will be advantageous.
• Knowledge of SAP will be advantageous.
• Fluent in English.
• Ability to speak will be advantageous.

Benefits and Contractual information :

The posi­tion offers a compe­ti­tive remu­ne­ra­tion package and is avai­lable on a Rotational Basis.