For our client, a leading international mining organisation in West Africa, we are looking for an experienced and qualified Site Materials Manager.
Reporting to the Site Manager, the Site Materials Manager is responsible for receiving, storing, maintenance of materials and controlling all pre-purchased equipment and materials received on site until it is transferred to the contractors.
Functional responsibilities :
Manages and directs the receipt, storage and maintenance, reporting and maintaining of records of all incoming materials and equipment pre-purchased by the project.
Prepares and defines the material management procedures for the project related to :
Material logistics at site,
Receiving, storage and maintenance, and material issuing,
Stock control and traceability,
Administration of insurance claims and back-charges.
Prepares the material/equipment receiving and issuance requirements to be included in the tender documents.
Receives and analyses material expediting status and shipping forecasts.
Sets up the organization of material/equipment receiving, inspection, reporting and issuance.
Implementing and maintaining systems to manage site material management and control activities.
Implementing and maintaining warehousing, laydown areas, loading and unloading facilities.
Liaises with the Procurement group for coordination of expediting, customs clearance, and delivery of material/equipment to ensure proper delivery at Site at due time .
Receives handling/storage recommendations, ensures staff are aware of special storage requirements for equipment and materials, and supervises storage and preservations of materials.
Arranges for loading/unloading of materials at ports, inland transport, unloading and storage at site.
Notifies Site Management planning of material deliveries.
Supervises quantity verification with packing lists, purchase orders, and material requisitions.
Supervises consignment checks and inspections to verify the condition of goods received.
Supervises verification, with Construction Supervisors/Coordinators and Field Engineers, of suspected material discrepancies and defaults.
Supervises material entry into inventory, and spot checks quantities against stock records.
Issues Material Receiving Reports (MRR), Over, Short, Damage (OSD) reports, variance material reports and other exception reports to Procurement and Cost Control per project procedures.
Liaises with the Field Engineering Manager to identify and substantiate any missing materials, and consider substitution, replacement, and upgrading of specifications prior to decision to purchase.
Processes all valid requisitions, recommends and obtains approvals for purchase, and coordinates purchasing activities with Site Procurement Manager.
Implements and maintains a document filing system for purchasing records, receiving & shipping documents and material certificates.
Confirms letters of reserves for insurance claims, and issues and transport insurance claim notifications.
Using MARIAN software for material management on site, notifies contractors, after coordinating with Construction Supervisors/Coordinators, when material is ready for collection.
Reports status of material receiving and issuance.
Optimizes the use of available materials in order to enable a smooth workload to contractors.
Manages for Owner/Client the spare parts.
Ensures the transportation of all packing material, cable drums, etc. are returned to suppliers.
Works with Procurement to initiate the sale of surplus materials at the time of work completion.
Manages and monitors the orderly disposal of contractor’s scraps and packing materials according to the Waste Management Plan.
Ensure all materials staff comply with company safety policies, Occupational Health & Safety Act, and the Workplace Hazardous Material Information System (WHMIS).
Required experience and qualifications :
Bachelors degree in Purchasing, Materials Management or other related discipline required.
10 years materials management experience with on-site materials management experience, and experience at a Manager level.
International site materials management experience on large industrial projects.
Well-developed working knowledge of all Microsoft office applications.
Ability to write reports, business correspondence, and policy and procedures manuals.
Strong organizational skills and work ethic.
Be able to work under pressure, multi-task and meet deadlines.
Is a strong team player, comfortable working in a fast-paced changing environment.
Building Trust/Operating with Integrity and Leading Through Vision and Values.
Proactive with strong leadership, interpersonal skills and communication expertise.
Collaborative and solution-oriented approach to strategic planning.